→ Who can apply?

We will accept articles from undergraduate and post-graduate students in any program of study! Articles can be on any topic, but should have a healthcare angle.

→ What sort of articles are we looking for?

We are looking for an array of article topics and styles. Both finished and in-progress articles or concepts are accepted.  Please refer below to the Article Types section for more information.

→ How can I submit an article or idea?

  1. Fill out your Submission Form. You can find it here.
  2. If your article will involve descriptions or photos of particular individuals/patients, please also attach a completed Patient Consent Form. You can find it here.
  3. Send us your article and your submission form by email to ucdsmj@gmail.com before the deadline.
  4. You will receive an email from UCDsmj to confirm receipt of your submission. The UCDsmj editorial team will be in touch soon!

→ What happens next?

Initial submissions will be assessed by the UCDsmj editorial team for quality and adherence to article type guidelines. A short-list will be generated from the submissions received, and if selected, authors will work closely with a member of the editorial team to prepare the submission for peer review. Articles will then be forwarded for internal peer review by the UCDsmj Academic Panel.

Any author whose article requires revisions will be notified and given a revised deadline for submission of the corrected manuscript. It is the responsibility of the author to ensure that the corrected article is submitted by this deadline with all requests fulfilled.

The UCDsmj editorial team will then select articles for publication from all revised and peer-reviewed submissions. It cannot be guaranteed that all submissions reaching the peer review and article revision stage will be published. Finished but unpublished articles may be kept on file for consideration in a future edition of the publication.


APPLICATIONS FOR THE 2017/18 EDITION ARE CURRENTLY OPEN!

 

Article types

 

feature articles

Description: Feature articles can span a wide range of medically related topics and should aim to provide an individual perspective or express and opinion on a medial issue. These articles could report on topical medical issues, policies, conferences or personal experiences in the field of medicine.

Required Sections: Title, Body Text, Acknowledgements, References.

Word Count: 1500.

References: Maximum 15.
 

original student research

Description: Original clinical, laboratory or other research conducted by students, including SMMS projects.

Required Sections: Title, Abstract, Introduction, Materials & Methods, Results, Discussion, Conclusions, Acknowledgements, References.

Word Count: 2500 (plus 250 word abstract).

References: Maximum 30.
 

review articles

Description: Formal reviews of the literature surrounding important and interesting medical topics.

Required Sections: Title, Abstract, Introduction, Body Text, Discussion, Conclusions, Acknowledgements, References.

Word Count: 2000 (plus 250 word abstract).

References: Maximum 30.
 

case reports

Description: Articles detailing a single interesting patient case and the case outcome.

Required Sections: Title, Abstract, Case Background, Case Details, Discussion, Conclusions, Acknowledgements, References.

Word Count: 1750 (plus 250 word abstract).

References: Maximum 15.
 

interviews

Description: Interviews with past graduates, consultants, interns, colleagues, etc. These types of articles could aim to give a ‘day-in-the-life’ picture of medical specialities, health professionals, or researchers.

Required Sections: Title, Body Text, Acknowledgements.

Word Count: 1000.

References: Not necessary.

 

abstracts

Description: Concise summary of original student research.

Required Sections: Title, Background, Methods, Results.

Word Count: 250.

References: Maximum 2. 


unsure which category your article/idea falls into? please contact us at ucdsmj@gmail.com and we'll be happy to help.

 

writing guidelines

 

title

The titles of submitted articles should be informative and concise. They should indicate the scope of the submitted article and should contain no abbreviations. The title and abstract of an article are critical to catching the attention of readers. Authors should select their title with care and be prepared to accept input from the editorial team.

abstract

The abstract should provide a summary of the study/review being detailed in the body text of an article in no more than 250 words.

The abstract should:

  • Clearly and concisely state the aims of the study/review;
  • The methodologies used to carry out these aims;
  • The results/observations; and the main conclusions and findings. Any clinical implications of the findings should also be mentioned here. There should be no abbreviations.

introduction

The introduction should provide the reader with sufficient information to understand both the results the and discussion sections of the article.

The introduction should clearly state the study objective and provide a general overview of the topic. Background information should be briefly outlined and supported by references. Current theory and opinion in the topic area should also be presented including any difficulties with current research.

materials & methods

An overview of how the study was designed to meet its objectives should be detailed here. All materials, methods and equipment used to complete the study should be listed. This section should allow reproduction of the study by an individual referring only to the submitted material.

Any control or reference material should also be listed to ensure continuity between laboratories. All drugs, chemicals, and reagents should be identified clearly with both trade and generic names, dosages and routes of administration.

In population studies, this section should include the methods used to select the sample population and any inclusion or exclusion criteria applied. All identifiers should be removed from any patient data. Studies containing patient data must accompanied by written consent from each patient. See Submission Form.

Methods should contain references to the original protocols unless they are completely novel and original.

The methods used for analysis of the results of the study should be detailed clearly, and referenced. If analysis resulted in the elimination of any sample the methods and criteria used for elimination should be clearly stated. Any method used to eliminate error should be described.

results

Results should be presented clearly and logically within the text of a submitted article. Data presented in tables and figures should not be re-iterated in the text. If references are made within the text to the data in any tables/figures please ensure that these are referred to accurately.

The results section should summarise the overall findings of the study but it should not include any discussion of these results. It is also important to highlight any unexpected or negative findings, as these will have to be addressed in the Discussion section of the article.

discussion

This section should discuss the larger implications of the study results, both positive and negative. If the study results strengthen or can be supported by other research this should be referenced and will add weight to the presented arguments. It is also important to highlight any disparities with previously published research and to provide reasoning for the differences.

If there were any limitations in study methodology encountered during the research these limitations should be highlighted and the implications of the limitations addressed. If there were any clinical implications from the study findings then these should also be emphasised. The section should finished with a discussion of areas of future research.

conclusions

This section should link the aims of the study (presented in the introduction) to the results and should comment on whether the study has met these aims. All conclusions should be directly supported by the results of the study.

This section should not include personal opinion and should not make conclusions outside the scope of the study aims. It is acceptable to state a novel position on an issue if the position is supported by the results. Recommendations for refinement of the current methods or protocols may also be detailed here.

 

formatting guidelines

 

basic formatting requirements

Submissions must be in English, in Microsoft Word format, typed in 12-point ‘Times New Roman’ font with double-spacing in A4 size. 

There should be 2.5 cm margins surrounding the document. There should be no indentation in the text for new paragraphs, instead leave a blank line between paragraphs. 

Names or any other identifiable information should not be included in the submitted article (for editor blinding purposes). This information will be available in the Submission Form accompanying the submission for later reference, if required.

acknowledgements

In this section, authors should credit those individuals who provided assistance with the study (e.g. technical, financial, supervisory). Individuals who assisted with writing should not be credited here but should be listed as co-authors.

tables

Information included in a table should not be duplicated within the text of the article. All tables should be of a simple formatting style. Tables that result in formatting problems will be returned for revision or removed.

All tables should be labelled using a numbering system and an accompanying heading. Tables should be numbered in order of their first citation within the text. Table headings and associated descriptions should allow for comprehension of the table without requiring reference to the text. If footnote symbols are used a legend should be provided with the table.

figures & images

Figures and images must be clear and relevant to the content of the article. Permission for use is required for all figures and images that are not the original work of the author. Proof of this permission must be included with the submitted article. Articles submitted with images showing patient results must be accompanied by a completed Submission Form.

All figures should be labelled using a numbering system and a heading. Headings should allow comprehension of the figure or image without reference to the main text of the article.

Figures should be provided in high-resolution ‘*.jpeg’ or ‘*.png’ formats. The minimum file size required for photographic images is 500Kb. If a submission is selected for publication alternative formats of the figure may be required. Alternative formats may be sought at a later stage if the submission proceeds to publication.

Note: When submitting, please include figures and images in separate, individuals. Include only the associated heading at the desired location within the body text.

units of measurement

Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or litre) or their decimal multiples.

Temperatures should be in degrees Celsius.

Blood pressures should be in millimeters of mercury.

Laboratory information for reporting biochemistry, haematology, clinical chemistry etc. values should be reported in both local and International System of Units (SI).

Alternative/non-SI units may be requested in instances where SI units are not universally used.

abbreviations

Abbreviations should not be used in the title or abstract of the article. When abbreviating in an article, the first instance of the abbreviated word should be properly spelled-out, and the abbreviation included next in parentheses. This does not apply to SI units of measurement.

references

The UCDsmj uses the Vancouver style of referencing which numbers references in the order in which they appear in an article. For an overview of how to reference using the Vancouver style, please refer to the UCD Health Sciences Library Vancouver Guidelines.

Note: Do not use abstracts as reference material. It is the responsibility of the author to verify references against the original documents.

 

other considerations

 

authorship

The first author of the submitted article should be the student. All submitted articles should be the primary work of the student and the student should have carried out sufficient work to take full responsibility for the content of the submitted article in its published format.

Please do not include author details in the submitted article. Instead list all authors on the Submission Form. This allows for blinding during the article selection process.

copyright

Previously published work will not be accepted. Submission to the journal grants UCDsmj initial publication of the article. Subsequent publication is permitted but it is important to note that some scientific journals will only publish original work which has not been previously published.

Copyright of submitted articles is maintained by the author and is not affected by publishing in the UCDsmj.

permissions

Authors submitting articles to the UCDsmj are responsible for ensuring that permission was obtained from all supervisors or co-authors before submission to the UCDsmj. This is particularly important for primary research. Supervisors must be aware of, and approve of, a students intention to publish in the UCDsmj.

conflicts of interest

Authors are responsible for ensuring that they have avoided or declared any significant conflicts of interest associated with the submitted material. If authors have questions relating to this area they should consult the ICMJE guidelines regarding conflicts of interest or contact the UCDsmj editorial team at ucdsmj@gmail.com.

The conflict of interest declaration within the Submission Form must be completed during submission of an article, containing either “NONE” or listing details of any conflicts of interest relating to the study.

defamation

It is the responsibility of the author to ensure that no submission or part thereof is either intentionally or could be interpreted as defamatory or derogatory to any individual or organisation. Criticism of an individual or organisation within a submitted article must be factual and the argument presented as balanced. Any questions regarding this topic should be forwarded to UCDsmj editorial team at ucdsmj@gmail.com.

plagiarism

It is the responsibility of the author to ensure that no submission or part thereof has been plagiarised in any form. Plagiarism involves the use of published or unpublished work without crediting the original author and/or presenting another persons work as the authors own. Reviewers of the articles will be in a position to check submitted articles for plagiarism.

ethical approval

It is the responsibility of the author to ensure that any research detailed in submissions to the UCDsmj conform to UCD ethical guidelines. Please refer to the UCD Office of Research Ethics for further information. Further information can also be obtained from the ICMJE guidelines.

Details of ethical approval must be provided when submitting material to the UCDsmj.

patient consent

Case Report articles and any other article containing patient details or displaying images/figures with patient information must be accompanied by an approved Patient Consent Form. If patients are identifiable to themselves or others, in either images or through text, informed consent must be sought from the patient in order to publish.

As well, any article that contains patient results, regardless of whether these results contain identifiers, requires patient consent. Consent to interview/examine a patient or to have access to clinical notes is not sufficient for the UCDsmj to ensure that the patient has been fully informed of the intent to publish.